Privacy Policy

Last updated: July 8, 2025

At the Nazarene District of East Tennessee [“ETND” and/or “ETNDI”] , we are committed to protecting your privacy and the privacy of your family, including children under age 13. This Privacy Policy explains how we collect, use, and protect your information in compliance with the Children’s Online Privacy Protection Act (COPPA) and the Tennessee Information Privacy Act (TIPA).

1. Who We Are

This website is operated by The Nazarene District of East Tennessee, a Tennessee-based network of churches. Our purpose includes spiritual development, ministry coordination, event communication, and youth engagement.

2. What Personal Data We Collect

We collect different types of personal data depending on your interaction with our website:

2.1 Adult Users

  • Name

  • Email address

  • Phone number

  • Church affiliation

  • Event sign-ups and attendance

  • IP address, browser/device info

2.2 Children Under 13

In accordance with COPPA, we may collect personal data from children under 13 only with verified parental consent, including:

  • Name, age or birthdate

  • Parent/guardian contact info

  • Youth group participation

  • Photos or videos from ministry events

3. COPPA Compliance

To comply with the Children’s Online Privacy Protection Act (COPPA):

  • We do not knowingly collect data from children under 13 without parental consent

  • We require verifiable consent for any data collection involving minors

  • Parents may review, delete, or restrict use of their child’s information

  • We use only essential cookies on devices used by children under 13

  • Children’s data is stored securely and retained only as long as necessary

4. Tennessee Information Privacy Act (TIPA) Compliance

In line with the Tennessee Information Privacy Act (TIPA), effective July 1, 2025:

  • We are transparent about the types and purposes of data we collect

  • You may request access, correction, or deletion of your personal data

  • You may opt out of data sharing (though we do not sell user data)

  • We seek consent before collecting sensitive data

  • Requests are addressed within 45 days

  • Reasonable security measures are implemented across our platform

5. How We Use Your Information

We use personal data to:

  • Coordinate church events, programs, and youth ministries

  • Communicate with members and parents

  • Maintain registration records

  • Customize content or services to your needs

  • Improve website functionality (analytics, security, etc.)

We do not use your information for commercial advertising or share it with third parties for profit.

6. Data Sharing

We may share data with:

  • Church staff and ministry volunteers on a need-to-know basis

  • Service providers (e.g., email, hosting) under data processing agreements

  • Legal authorities when required to comply with law

  • No third-party advertisers or marketing agencies

7. Data Retention

We retain personal data only as long as:

  • Necessary for ministry participation or communication

  • Legally or operationally required

  • You request deletion or withdrawal of consent

Data is securely deleted or anonymized after it is no longer needed.

8. Data Security

We use appropriate technical and organizational safeguards to protect your data:

  • SSL encryption (HTTPS)

  • Password-protected staff access

  • Regular software updates and access audits

  • Secure third-party tools under contract

9. Data Storage and Location

All data collected is stored on secure servers located in the United States. We do not transfer or store your data outside the U.S. Your information is protected under applicable U.S. law, including COPPA and TIPA.

10. Your Privacy Rights

You (or your child’s legal guardian) may:

  • Request access to the personal data we have about you or your child

  • Request correction of inaccurate information

  • Request deletion of your data

  • Withdraw consent to data collection or use

  • Opt out of non-essential tracking or data processing

To exercise your rights, contact us using the information in Section 14.

11. WP Consent and Cookie Use

We use a Consent Management Platform compatible with the WP Consent API to manage cookies and tracking tools.

What Are Cookies?

Cookies are small text files that help us remember you, secure sessions, and analyze how the website is used.

We use:

  • Essential cookies for login, session management, and navigation

  • Analytics cookies (with consent) for improving site performance

  • Embedded content cookies (e.g., YouTube, maps), disabled by default

Your Consent Options

When you first visit the site, a cookie banner will appear. You can:

  • Accept all cookies

  • Reject non-essential cookies

  • Customize preferences

  • Update your consent anytime via the “Privacy Settings” link in the footer

Children under 13 will receive essential cookies only, unless parental consent is provided.

12. Cookie Table

Below is a list of cookies used on this website. This table updates automatically based on your consent preferences:

Elementor

Statistics (anonymous)

Usage

We use Elementor for content creation. Read more

Sharing data

This data is not shared with third parties.

Statistics (anonymous)

Name
elementor
Expiration
persistent
Function
Store performed actions on the website

WordPress

Functional

Usage

We use WordPress for website development. Read more

Sharing data

This data is not shared with third parties.

Functional

Name
wpEmojiSettingsSupports
Expiration
session
Function
Store browser details
Name
wp-settings-*
Expiration
persistent
Function
Store user preferences
Name
wp-settings-time-*
Expiration
1 year
Function
Store user preferences
Name
wordpress_test_cookie
Expiration
session
Function
Read if cookies can be placed
Name
wp_lang
Expiration
session
Function
Store language settings
Name
wordpress_logged_in_*
Expiration
persistent
Function
Store logged in users

Wordfence

Functional

Usage

We use Wordfence for security and fraud prevention. Read more

Sharing data

For more information, please read the Wordfence Privacy Statement.

Functional

Name
wfwaf-authcookie*
Expiration
1 day
Function
Read to determine if the user is logged in

Google Fonts

Purpose pending investigation

Usage

We use Google Fonts for display of webfonts. Read more

Sharing data

For more information, please read the Google Fonts Privacy Statement.

Purpose pending investigation

Name
Google Fonts API
Expiration
Function

Google reCAPTCHA

Purpose pending investigation

Usage

We use Google reCAPTCHA for spam prevention. Read more

Sharing data

For more information, please read the Google reCAPTCHA Privacy Statement.

Purpose pending investigation

Name
rc::c
Expiration
Function
Name
rc::b
Expiration
Function
Name
rc::a
Expiration
Function

Google Maps

Purpose pending investigation

Usage

We use Google Maps for maps display. Read more

Sharing data

For more information, please read the Google Maps Privacy Statement.

Purpose pending investigation

Name
Google Maps API
Expiration
Function

Miscellaneous

Purpose pending investigation

Usage

Sharing data

Sharing of data is pending investigation

Purpose pending investigation

Name
gt-current-screen-etndi.org
Expiration
Function
Name
e_kit-elements-defaults
Expiration
Function
Name
cmplz_functional
Expiration
365 days
Function
Name
cmplz_statistics
Expiration
365 days
Function
Name
cmplz_preferences
Expiration
365 days
Function
Name
cmplz_marketing
Expiration
365 days
Function
Name
WP_PREFERENCES_USER_1
Expiration
Function
Name
wf-scan-issue-expanded-68
Expiration
Function
Name
selectedItemId
Expiration
Function
Name
loginpress_bg
Expiration
Function
Name
acf
Expiration
Function
Name
_grecaptcha
Expiration
Function
Name
activetab
Expiration
Function
Name
customizerVisitCount
Expiration
Function


13. Changes to This Privacy Policy

We may update this policy to reflect legal, operational, or technological changes. Updates will be:

  • Posted on this page

  • Notified via banner or email, if applicable

Last updated: July 8, 2025

14. Contact Us

For privacy-related questions or to exercise your rights, contact:

Privacy Officer
John Hale, Pastor, NDI
📧 Email: pastorjohnhale@gmail.com
📞 Phone: +1 (423) 429-8420